You are undoubtedly already aware that in SAP S/4 HANA Cloud, fiscal year variants (FYV) specify how the fiscal year and the calendar year relate to one another. They detail the fiscal year’s beginning and ending dates as well as its total number of regular and special periods.

You can encounter a situation where you need to employ additional fiscal years because you need local reporting for a country that differs from  your primary fiscal year since your business requirements might change once your system is up and running. As a result, you must incorporate a fiscal year option into your system that was not originally planned for implementation.

Although it has long been possible to add different fiscal year versions, there is good news: As of SAP S/4HANA Cloud 2208, the process has been greatly streamlined and improved.

In a nutshell, you may now assign the alternative fiscal year variant to your non-leading ledger using the configuration action Assign Fiscal Year Variants to Ledgers and Company Codes.

Let’s examine a specific illustration of how to include a different fiscal year variant:

General requirementSAP S/4HANA Cloud

Only firm codes given to a non-leading ledger are eligible to have an alternative FYV set.
Thus, if you are constructing a new system, you must make the appropriate assignment in the Assign Accounting Principles to Ledger configuration activity, and your existing ledgers and accounting principles must be assigned as in the example below:

And only a company code for which no journal entries have yet been made can receive the alternative FYV. In other words, if you are working in a two-system landscape, there cannot be any journal entries in the quality and productive systems, and if you are working in a three-system landscape, there cannot be any journal entries in the development and productive systems.

See Restrictions and Dependencies for more details on what you must take into account.

Apps and business roles are necessary.

  • Template for a business role in a user role: Business Process Configuration Configuration Expert (SAP BR BPC EXPERT)
  • Active Configuration: Fiscal Year Variants Should Be Assigned to Ledgers and Company Codes (ID 105409)

Additional applications required for posting period settings include:

    • Manage Posting Period Variants
    • Manage Posting Periods

Assign fiscal year variations to ledgers and company codes as a configuration activity

Depending on your configuration landscape, you may either use SAP Central Business Configuration or the Manage Your Solution app to locate the configuration activity known as Assign Fiscal Year Variants to Ledgers and Company Codes.

In this illustration, the group accounting principle is assigned to ledger 0L, the leading ledger, and K4 is chosen as the common fiscal year version.

For the connected company code(s), you must specify the alternative fiscal year variant, which in this case is V3 with ledger 2L as the non-leading ledger. A posting period variant must also be assigned. Please get in touch with SAP using the Worldwide Customer Requests Repository if you want a new posting period option (WCR). See SAP Knowledge Base Article 3012991 for additional details.

Asset accounting and alternative fiscal year variations

You may find information, including examples, about the alternate fiscal year type of asset accounting here.

Last but not least, we’ve prepared the following resources to assist you in the process:

  • Central entry point for data about application components and different fiscal year variants: A different fiscal year variation
  • To access the following materials, visit the SAP Activate Roadmap Viewer:
    • Variations for the Supported Fiscal Year
    • Implementation Guide for the Finance – Conduct Workshop Fiscal Year Variant (3169537) – SAP S/4HANA Cloud: Release Restriction
    • Observation Regarding the Alternative Fiscal Year Variant