I’d like to clarify why the reprocessing rules for processing lockboxes and bank statements have been called “processing rules” in this blog post.
Any screenshots in this blog post were obtained from a system running SAP S/4HANA Cloud 2208. The SAP S/4HANA (on-premise) systems’ user interface, however, is comparable.
After the most recent update in August 2022, you might have noticed that the reprocessing rules are no longer in effect when logging into your SAP S/4HANA Cloud system. Additionally, the Manage Bank Statement Reprocessing Rules app has vanished. Not to worry! The software and feature remain intact. They now go by a new name.
We need to look at how the system processed bank statements when we originally built the functionality of the reprocessing rules and how the system processes bank statements now, over five years later, in order to understand why we renamed the rules and the app.
The initial intent behind the reprocessing rules was:
Reprocessing rules were introduced together with the Manage Bank Statement Reprocessing Rules app in our release from November 2018, with the intention that you might utilise them when the system failed to successfully publish and clear bank statement items automatically.
This means that during the initial phase, if a bank statement entered your system, the system processed the items on the bank statement using the interpretation algorithms and posting rules. If the system was unable to process the items, you could either manually post and clear them in the Reprocess Bank Statement Things app or choose a reprocessing rule to have the system automatically post and clear the remaining unprocessed items.
In other words, you could only apply the reprocessing rules if the system was unable to automatically process any items. Reprocessing rules were initially intended to handle things following an unsuccessful effort to automatically post and clear bank statement items. Therefore, the rules were only utilised to manually process the objects that the system was unable to handle automatically. Reprocessing rules are referred to as such. Based on that, we gave the app Manage Bank Statement Reprocessing Rules’ moniker, which allowed users to create, modify, remove, share, and automate the rules.
The modified procedure and the modified intent of the reprocessing regulations:
But this method has evolved throughout the last few years and releases. Now, when bank statement items enter the system, there are two processing steps.
In a nutshell, the system searches for matching open items based on posting rules and interpretation algorithms in the first processing phase. The system searches for automatic reprocessing rules whose conditions match the bank statement items during the second processing stage. This signifies that the system searches for reprocessing rules that could handle the items from the bank statement. The posting phase follows these first two processing processes. The item is processed using the actions specified in the reprocessing rule if the system has located one and the conditions match (usually, instructions on how to post and clear the items). The system uses the output from the first processing step if it cannot identify any reprocessing rules with conditions that match. In other words, based on the interpretation algorithms and posting criteria it utilised in the initial processing phase, the system posts the bank statement items and clears the open items it has discovered. The automatic processing of the bank statement items is halted if the system cannot post the bank statement items using any matching open items. If so, you can access the relevant bank statement items in the Reprocess Bank Statement Items app and manually reprocess them there. View the Overview on Automatic Bank Statement Processing for a more thorough explanation of this procedure.
In essence, the reprocessing criteria aren’t just applied to objects when an automated processing attempt fails. They are employed right away in this revised procedure to post bank statement items and close open items. We came to the conclusion that their name, “reprocessing rule,” no longer accurately described what they were trying to do. Because the system uses these rules to process items from bank statements and lockboxes, we have changed the name of the reprocessing rules to processing rules. The Manage Bank Statement Reprocessing Rules app has been renamed Manage Processing Rules for Bank Statements in light of this.
Notably, we also provided the Manage Processing Rules for Lockbox app, which is the equivalent app for lockbox processing.
Image of the SAP Fiori launchpad from the 2208 version of SAP S/4HANA
Go on! Open the Manage Processing Rules app after logging in to your system and taking a look at your processing rules.
Do you need more details?
Visit the following links for further details on processing regulations, lockbox processing, and bank statement processing:
- What’s New: Reprocessing Rules are now called Processing Rules.
- Detailed information about automatic bank statement processing
- Manage the bank statement processing rules
- Introduction to Automatic Lockbox Processing
- Control Lockbox processing rules
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